Position Description
Press Vanderbilt University Press
Grants Coordinator


The Grants Coordinator works under the supervision of the VU Press director to identify sources of funding for individual titles and across disciplinary lists in which the Press publishes. The position will be responsible for requesting title subventions, creating grant proposals to external funders, and to ensure grant compliance with existing awards. This person will be engaged in ongoing research about the funding interests of major supporters of scholarly communications.


Vanderbilt University Press publishes books for scholarly and general audiences in a variety of disciplines. The Grants Coordinator will be part of the eight-member Press team that acquires, edits, designs, and produces all books published in the program.


Duties and Responsibilities


  • Work with authors and acquisitions editors to identify potential funding sources for each book
  • Prepare materials on forthcoming books to present to potential supporters
  • Prepare grant proposals for individual titles, including narrative and budget
  • Prepare proposals for major grants, in collaboration with VUP staff and staff at other partners (VU departments, other presses, etc.)
  • Coordinate with staff to ensure that conditions of grants are met (acknowledgment language in book and promotional materials, comp copies, etc.); develop procedures and infrastructure to share relevant information
  • Prepare reports on use of funds, as needed
  • Help raise awareness of the value of the press’s work and an appreciation for the need to support it in the community
  • Develop and maintain the “Support the Press” section of the press’s website
  • Create other communications materials and carry out other kinds of communications as needed
  • Acknowledge gifts to the press
  • Keep donors aware of the impact of gifts through informal updates and formal reports
  • Research new funding sources: foundations, corporations, associations, etc.
  • Assist staff in finding opportunities for other publishing income related to VUP titles, including permissions, electronic rights, subrights, and other licensing arrangements


Profile of an Ideal Candidate


  • Bachelor’s degree is necessary. Master’s degree in any area of the arts or humanities is preferred
  • Strong written and oral communication skills are required
  • Familiarity with scholarly communications and publishing is strongly preferred
  • Familiarity with the Chicago Manual of Style is preferred
  • Experience with budgeting or project management is preferred.


Apply with a resume and cover letter at http://vanderbi.lt/yhnjc.


About Vanderbilt Benefits

In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview.


About Vanderbilt University

Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university’s students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of “America’s Best Large Employers” and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).


Commitment to Equity, Diversity and Inclusion

Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students.  We seek individuals who are committed to this goal and our campus values.



Vanderbilt University is an equal opportunity, affirmative action employer.  Women, minorities, people with disabilities and protected veterans are encouraged to apply.


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