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Information for Exhibitors

What is the AUPresses Annual Meeting?

The Association of University Presses Annual Meeting and Exhibits offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend.

Who attends the AUPresses Meeting?

Meeting registrants are primarily staff from the Association's 143 member presses. AUPresses   Meeting typically attract between 600-800 people. Approximately 650 individuals attended the Association's 2017 meeting in Austin, Texas.

See the list of 2017 meeting attendees >

Who exhibits at the AUPresses Meeting?

Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more.

Learn more about the 2017 Exhibitors >

When and where is the 2018 Annual Meeting?

The AUPresses Annual Meeting will be held June 17-19 at the Fairmont San Francisco.

Where will the exhibits be located?

The table-top Exhibits will be in the Grand Ballroom and Grand Ballroom Foyer. Coffee breaks will be held in the Exhibit hall. Lunch on June 18 and 19 and breakfast on June 19 are also scheduled to be held in the Grand Ballroom. A floor plan will soon be available.

What are the fees to exhibit?

General rate: $1,950
Partner rate: $1,300

A non-refundable 20% deposit is required when booking your table.

A draped table with chairs and registration fees for two company representatives (excluding meals) are included in the table fees.

There will be additional charges for box-handling and any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and off-site receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee.

Where do I stay?

The Association has blocked rooms at the Fairmont San Francisco. See details about travel >

Please note: The Association has not authorized and will not authorize any third party housing company to contact attendees. Please disregard any such phone calls or emails should anyone try to contact you.

What is the exhibit schedule?

Preliminary 2018 hours (subject to change):

Monday, June 18: 8:00 - 10:00 a.m.

Exhibits Open
Monday, June 18: 10:00 a.m. – 6:00 p.m.
Tuesday, June 19: 9:00 a.m. – 4:00 p.m.

Preliminary Tear Down
Tuesday, June 19: 4:00 – 5:00 p.m.

How do I reserve a table?

Table reservations are now open. To reserve your table, click this link. Double click on the table you like and follow the online prompts. You are you table only. Company representatives who will attend the meeting, can register at the end of March.

Are there any additional benefits?

2018 Exhibitors will be listed on Association's website and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the registrants' newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets.

Are exhibitors allowed to attend educational sessions?

Absolutely. Sessions are generally open to all meeting attendees (additional fees apply to pre-meeting workshops on June 17).

Are there speaking opportunities?

There are not currently opportunities to participate on session panels.

When will the program be available?

The program will be available in Winter 2018.

Are there sponsorship opportunities?

Of course! Please contact Susan Patton ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) for more information or see more > 

How can I increase traffic to my table?

Increase traffic to your tables by donating items for a prize drawing. Let us know if you will contribute, and the Association will help promote your participation. Popular prizes include e-readers, tablets, gift cards, and service discounts.

The Association will also provide exhibitors a mailing list of meeting attendees (for one-time use only) to help companies promote their presence at AUPresses 2018.

Is it possible to attend without exhibiting if I'm not a member of the Association?

Yes! Registration information will be available in March 2018.

What is the cancellation policy?

Cancellations received in writing prior to April 16, 2018, will forfeit the 20% deposit. Cancellations received in writing between April 17 and May 15 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 15, 2018.

Speakers and sessions may change without notice. In the unlikely event of meeting cancellation, AUPresses is not responsible for any costs, damages, or other expenses incurred by the exhibitor.

Please put me on the mailing list to receive information.

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