Exhibiting at AAUP 2017

What is the AAUP Meeting?

The Association of American Univeristy Presses Annual Meeting and Exhibits offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend.

Who attends the AAUP Meeting?

Meeting registrants are primarily staff from AAUP's member presses. AAUP annual meetings typically attract between 600-800 people. Approximately 650 individuals attended the AAUP 2016 meeting in Philadelphia.

See the list of the AAUP 2016 Attendees >

Who exhibits at the AAUP Meeting?

AAUP Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more.

Learn more about the 2016 Exhibitors >

When and where is the 2017 Annual Meeting?

The AAUP Annual Meeting will be held June 11-13 at the JW Marriott Austin.

Where will the exhibits be located?

The table-top Exhibits will be in the JW Grand Ballroom on the fourth floor of the hotel of the hotel. Coffee breaks will be held in the Exhibit hall.

What are the fees to exhibit?

Table fees:

General rate: $1,800
Partner rate: $1,200

A 20% deposit is required when booking your table.

A draped table with chairs and registration fees for two company representatives (excluding meals) are included in the table fees.

There will be additional charges for box-handling and any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and off-site receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee.

Where do I stay?

A block of rooms has been set aside at a special AAUP rate: $219 a night (+tax and $1 daily internet fee) at the JW Marriott Austin110 E 2nd Street, Austin, TX 78701.

A direct link to allow guests to make bookings will be available in March 2017.

The last day to make a reservation at the discounted rate is Thursday, May 18, 2017, but book early, as this block of rooms tends to go quickly.  

Please note: AAUP has not authorized and will not authorize any third party housing company to contact attendees. Please disregard any such phone calls or emails should anyone try to contact you.

What is the exhibit schedule?

Preliminary 2017 hours (subject to change):

Monday, June 12: 8:00 - 10:00 a.m.

Exhibits Open
Monday, June 12: 10:00 a.m. – 6:00 p.m.
Tuesday, June 13: 8:00 a.m. – 4:00 p.m.

Tear Down
Tuesday, June 13: 4:00 – 5:00 p.m.

How do I reserve a table?

Book your table at this link.

Click on the table you would like, and follow the online prompts.

If you have questions, contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Are there any additional benefits?

2017 Exhibitors will be listed on AAUP's website and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the registrants newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets.

Are exhibitors allowed to attend educational sessions?

Absolutely. Sessions are generally open to all meeting attendees.

Are there speaking opportunities?

There are not currently opportunities to participate on session panels.

When will the program be available?

 The program will be available in March 2017.

Are there sponsorship opportunities?

Of course! Please contact Susan Patton ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) for more information.

How can I increase traffic to my table?

Increase traffic to your tables by donating items for a prize drawing. Let us know if you will contribute, and AAUP will help promote your participation. Popular prizes include e-readers, tablets, gift cards, and service discounts.

AAUP will also provide exhibitors a mailing list of meeting attendees (for one time use only) to help companies promote their presence at AAUP 2017.

Is it possible to attend without exhibiting if I’m not a member of AAUP?

Yes! Registration information will be available in March 2017.

What is the cancellation policy?

Cancellations received in writing prior to April 11, 2017, will forfeit the 20% deposit. Cancellations received in writing between April 12 and May 11 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 11, 2017.

Speakers and sessions may change without notice. In the unlikely event of meeting cancellation, AAUP is not responsible for any costs, damages, or other expenses incurred by the exhibitor.

Please put me on the mailing list to receive information.

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