masthead.annualmeeting2013

Exhibiting at AAUP 2013

What is the AAUP Meeting?
The AAUP Annual Meeting and Exhibit offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend. Meeting registrants are primarily staff from AAUP's member presses. AAUP annual meetings typically attract between 550 to more than 750 registrants.

Close to 700 individuals attended the AAUP 2011 meeting in Baltimore, and almost 800 individuals attended AAUP 2012 in Chicago. View the 2012 Attendee List.icon.pdf

Who exhibits at the AAUP Meeting?
AAUP Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more. View the list of 2012 Exhibitors.

When and where is the 2013 Annual Meeting?
In 2013, the AAUP Annual Meeting and Exhibits will be held June 20-22 in Boston, at the Seaport Hotel and Seaport World Trade Center.

The 2013 AAUP Exhibits will feature up to 50 tables in the atrium and mezzanine lobbies in the Seaport World Trade Center.

What are the fees to exhibit?
Tables will located on two levels of the Seaport World Trade Center. Rates (subject to availability) are as follows:

Plaza Level
General Rate: $1,600 sold out
Partner Rate: $1,100

Mezzanine Level
General Rate: $1,400

There will be additional charges for any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and off-site receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee.

AAUP Partners are eligible for a 30% discount on table fees. Learn more and become a 2013 AAUP Partner.

Where do I stay?
A block of rooms has been set aside at the Seaport Hotel for meeting registrants and exhibitors. Meeting sessions, exhibits, and group meals will all be held at the A block of rooms has been reserved at the Seaport Hotel. The AAUP standard room rates are $224 + $3.00 hotel inclusive charge + tax (14.45%). A small number of premier king rooms offering preferred placement on higher floors have been blocked at a rate of $244 + $3 hotel inclusive charge + tax (14.45%).

To make a reservation, call 1-877-SEAPORT and request the group rate for the Association of American University Presses or book your room online. You must make a reservation by Wednesday, May 22 to get the group rate.

Special Notice: The AAUP Central Office has been notified that a company called Exhibitors Housing Service has been contacting potential AAUP attendees informing them that the Seaport is sold out and to contact an 800 number immediately to book rooms. This is a scam. Neither the Seaport nor the Renaissance hotel room block is sold out. AAUP has not authorized and will not authorize any third party company to contact attendees. Please disregard any such phone calls. Contact the Seaport or Renaissance directly with any housing questions.

Overflow Hotel
AAUP has also blocked rooms at the nearby Renaissance Boston Waterfront. The AAUP standard room rate: $226 + tax (14.45 %).

To make a reservation call 888-796-4664 or book your room online. Reservations must be made by Wednesday, May 29 to get the group rate.

What are the hours?
Preliminary 2013 hours are below:

Set-up:
Friday, June 21: 8:00 - 10:00 a.m.

Exhibits Open:
Friday, June 21: 10:00 a.m. – 6:00 p.m.
Saturday, June 22: 8:00 a.m. – 4:00 p.m.

Tear down:
Saturday, June 22: 4:00 – 5:00 p.m.

How do I reserve a table?
Download and review the Call for Exhibits and Table Diagram (tables crossed out are no longer available). Return the contract on pages 3-4, with your top 4 table selections, and a non-refundable 20% deposit. Exhibit tables will be reserved on a first-come, first-served basis. AAUP will email you a confirmation of your table reservation and registration information.

What is the Cancellation Policy?
Cancellations received in writing prior to April 4, 2013, will forfeit the 20% deposit. Cancellations received in writing between April 5 and May 16 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 16, 2013.

Are there any additional benefits?
2013 Exhibitors will be listed on AAUP's website and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the Registrants E-Newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets and published online.

What if I have more questions or want to be put on the mailing list to receive more information when available?
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