Exhibiting at AAUP 2012

The AAUP Exhibit Hall is currently sold out. If your company would like to be put on a waitlist to exhibit in the event of a cancellation, please contact Kim Miller at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Vendor companies and service providers are always welcome to register staff to attend the meeting.

What is the AAUP Meeting?
The AAUP Annual Meeting and Exhibit offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend. Meeting registrants are primarily staff from AAUP's member presses. AAUP annual meetings typically attract between 500 to more than 600 registrants.

Close to 700 individuals attended the AAUP 2011 meeting in Baltimore. View the 2011 Attendee List.icon.pdf

Who exhibits at the AAUP Meeting?
AAUP Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more.

View the list of 2011 Exhibitors.

Where is the 2012 Annual Meeting?
In 2012, the AAUP Annual Meeting and Exhibits will be held in Chicago, at the Holiday Inn Chicago Mart Plaza.

The Exhibits are scheduled to be held in the Sauganash Grand Ballroom East. Coffee breaks will be held in the exhibit area.

What are the fees to exhibit?
Fees include one six-foot draped table and chairs. There will be additional charges for any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and off-site receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee. AAUP Partners are eligible for a 30% discount on table fees. Learn more and enroll as a 2012 AAUP Partner

Fees: Standard
Rates do not include meals
Table with 1 representative:  $1,425
Table with 2 representatives: $1,475

Fees: AAUP Partner
Rates do not include meals
Table with 1 representative:  $1,000
Table with 2 representatives: $1,050

Where do I stay?
A block of rooms has been set aside at the Holiday Inn Chicago Mart Plaza for meeting registrants and exhibitors. Meeting sessions, exhibits, and group meals will all be held at the Chicago Mart Plaza. Exhibitors are encouraged to stay at the meeting hotel. The convention rate is $179/night (plus tax) for a single or double room.

To make a reservation, go online, or call 1-877-834-3613 and give the three-letter code "AUP". You must make a reservation by May 16 to get the meeting rate. The block may fill prior to May 16, so please make your reservations early.

What are the hours?
Preliminary 2012 hours are below:

Tuesday, June 19: 8:00 - 10:00 a.m.

Exhibits Open:
Tuesday, June 19: 10:00 a.m. – 6:00 p.m.
Wednesday, June 20: 8:00 a.m. – 4:00 p.m.

Tear down:
Wednesday June, 20: 4:00 – 5:00 p.m.

How do I reserve a table?
The AAUP 2012 Exhibit Hall is currently sold out. Download and review the Call for Exhibitsicon.pdf and Table Diagramicon.pdf. Return the contract on page 3, with table selection, and a non-refundable 20% deposit. Exhibit tables will be reserved on a first-come, first-served basis. AAUP will ask you to provide alternate suggestions if none of your top table choices are available. 2011 Exhibitors and AAUP 2012 Partners received reservation materials in advance of public availability. Registration forms for company representatives will be sent once we receive a table contract.

What is the Cancellation Policy?
Cancellations received in writing prior to April 2, 2012, will forfeit the 20% deposit. Cancellations received in writing between April 2 and May 16 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 16, 2012.

Are there any additional benefits?
2012 Exhibitors will be listed on AAUP's website and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the Registrants E-Newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets and published online.

What if I have more questions or want to be put on the mailing list to receive more information when available?
Contact: This e-mail address is being protected from spambots. You need JavaScript enabled to view it