masthead.annualmeeting2011

Exhibiting at AAUP 2011

**SOLD OUT** 

Exhibit tables for AAUP 2011 are sold out. If you would like to be put on a waitlist should a spot open up, please contact Kim Miller at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

What is the AAUP Meeting?
The AAUP Annual Meeting and Exhibit offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend. Meeting registrants are primarily staff from AAUP's member presses. AAUP annual meetings typically attract between 500 and 600 registrants.

Who exhibits at the AAUP Meeting?
AAUP Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more.

View the list of 2011 Exhibitors.

Where is the 2011 Annual Meeting?
In 2011, the AAUP Annual Meeting and Exhibits will be held in Baltimore, MD, at the Baltimore Marriott Waterfront. The Exhibits will be located in the Grand Ballroom Foyers North and West just outside group meals room and location for plenary sessions. Coffee breaks will be held in the exhibit area.

What are the fees to exhibit?
The rate listed below include one six-foot draped table and chairs. There will be additional charges for any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee.

Fees
Exhibit Table Diagramicon.pdf (for reference)

Standard Rate: Tables 1-31 (Foyer West)
Table with 1 representative: $1,350
Table with 2 representatives: $1,400

AAUP Partner Rate: Tables 1-31 (Foyer West)*
Table with 1 representative: $945
Table with 2 representatives: $995

Standard Rate: Tables 32-39 (Foyer North)
Table with 1 representative: $1,200
Table with 2 representatives: $1,250

AAUP Partner Rate: Tables 32-39 (Foyer North)*
Table with 1 representative: $845
Table with 2 representatives: $895

*enroll as a 2011 AAUP Partner

Where do I stay?
A block of rooms has been set aside at the Baltimore Marriott Waterfront for meeting registrants and exhibitors. Meeting sessions, exhibits, and group meals will all be held at the Marriott Waterfront. The convention rate is $209/night (plus tax) for a single or double room. AAUP Annual Meeting attendees are strongly encouraged to stay at the Marriott Waterfront as the association will incur significant financial penalties if our contracted room block is not filled.

Call 1-506-474-2009 or 1-800-266-9432 and state that you are part of the Association of American University Presses group or make a reservation online.

What are the hours?
Preliminary 2011 hours are below:

Set-up:
Friday, June 3 8:00-10:00 a.m.

Exhibits Open:
Friday, June 3: 10:00 a.m. – 6:00 p.m.
Saturday, June 4 8:00 a.m. – 4:00 p.m.

Tear down:
Saturday, June 4: 4:00 – 5:00 p.m

How do I reserve a table?
Exhibit tables for AAUP 2011 are sold out. If you would like to be put on a waitlist should a spot open up, please contact Kim Miller at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Return the Exhibit Table Contract found in the 2011 Exhibitor Information formicon.pdf. A nonrefundable 20% deposit is due at the time of your reservation. Review the table diagram and provide AAUP with your top three table choices at the time of your reservation. Exhibit tables will be reserved on a first-come, first-served basis. Please download the 2011 Exhibits Diagramicon.pdf to view table placement and availability. AAUP will ask you to provide alternate suggestions if none of your top choices are available. 2010 exhibitors and Partners received reservation materials in advance of public availability. Individual registration forms will be sent once we receive a table contract.

What is the Cancellation Policy?
Cancellations received in writing prior to April 1, 2011, will forfeit the 20% deposit. Cancellations received in writing between April 1 and May 13 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 13, 2011.

Are there any additional benefits?
2011 Exhibitors will be listed on AAUP's Web site and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the Registrants E-Newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets.

What if I have more questions or want to be put on the mailing list to receive more information when available?
Contact: This e-mail address is being protected from spambots. You need JavaScript enabled to view it